Letter Writing

 

Formal Letter Writing 

·         Written only for official purposes

·         Written to The Editor, The Principal, The Municipal Commissioner, The secretary of a Society, The Mayor, etc.

·         Should be brief and precise.

·         Formal tone and polite expression.

·         Preferably left side of the page.

 DATE: 9-JAN-24

Example 1

Sick Leave Application for School

 

Write an application to the Principal of your school for sick leave.

 

To,

The Principal,

[Name of the school],

[Address],

[Date]

 

Subject: Application for leave.

 

Sir/Madam,

With due respect, I beg to say that I am not in a state to attend school as I am down due to a viral fever. I have been advised by our family doctor that I have to take proper rest for at least [number of days] days. Therefore, kindly grant me leave for [number of days]. I shall be really thankful to you.

 

Thanking you,

Yours obediently,

[Your Name]

[Class and section]

[Roll No.]

 

Example 2

Write an application to the Principal of your school to request him to open a Computer Club in your school.

Answer:

The Principal
Rose wood Public School
Naraina, Delhi
17 June 20XX
Subject: Request for computer club

Sir,
We the students of your school would like to inform you that our school is one of the best school in the district but it is a matter of great regret that there is no computer club in our school. Because of not having this facility, our school is lagging behind. We are badly in need of this facility in order to keep pace with the present world. Time has come for us to prove our talent and so, we need the facility. We are hoping that you would be really kind enough to consider our problem and solve it as soon as possible.

Faithfully yours
Rahul (Head boy)
Student union

DATE: 9-JAN-24

Example 3

Write an application to the Principal of your college for a seat accommodation in the hostel.

Answer:

The Principal

Springales school

Pusa Road

12 November, 20XX

Subject : Request for a seat accommodation in the school hostel.

Sir,

With due respect, I would like to state that I am a student of class VII and I read in Science Group. My father is a government employee who has recently been transferred From Udaypur to Delhi and I have no relatives here. My family is about to leave for Udaypur. Now I am badly in need of a seat in the hostel. I, therefore, request and hope that you would be kind enough to arrange a seat for me soon and oblige thereby.

Yours truly

Md Nasir Hossain

Class VII

Question 4.

Inviting a Friend to Marriage

Write a letter to your friend inviting him to the marriage ceremony of your brother.

Answer:

27, Sector – 15,

Delhi

20 June, 2016

15, ABC Colony,

Delhi

Sub: Marriage invitation

Dear Friend

How are you? You will be glad to know that my younger brother Mohan’s marriage is taking place on the 30th of this month. My would-be sister-in-law is a government teacher. The name of her school is Govt. Sr. Sec. School, Panipat. As you know we have invited very few people and you are one of them. Try to arrive two days before the marriage. I assure you that we will have a very nice time throughout the wedding celebrations.

Please give your family members my regards and invitation.

Yours affectionately

Mohan

DATE: 11-JAN-2024

Question 5.

To father for replacement of the watch
Your father sent you a watch as a present on your birthday, but it is not keeping the correct time. Write a letter informing him of this fact and requesting him to get it replaced. You are Sudha/Sudhir.

Answer:

Miranda Hostel
ABC School
New Delhi
March 1, 2017

Dear Father

Thank you very much for sending the beautiful wristwatch on my birthday. However, the watch has some defects. It loses about five minutes in every twenty- four hours. It has one year’s guarantee. So kindly get it replaced. Kindly tell me whom to send it to.
I shall wait for your letter. I am quite well here. I hope that everything is fine there at home.

With regards
Yours lovingly
Sudhir

Question 6.

To publishers complaining about a damaged parcel

Write to the Ramanathan Publishers, 23 Mount Road, Chennai, complaining about the parcel of books which you have received in a damaged state. You are Anshul Reddy living at 26, Anand Nilayam, Hyderabad.

Answer:

26, Anand Nilayam

Hyderabad

19th March, 2017

Ramanathan Publishers

23 Mount Road

Chennai

Dear Sir

We are thankful for your sending the books as per our order dated 11 March 2017.

However, on opening the parcel, we have found that the books are damaged. The title pages of almost all the books are badly tom.

The poor quality of packing paper seems to be the cause. The dispatch clerk also left the parcel loose. The books need to be replaced. I am sending them back at your cost.

Prompt action is requested.

Yours

Anshul Reddy

(ANSHUL REDDY)

DATE: 12-JAN-2024

Question 7.

Write an application to the Principal of your school to increase library facilities.

The Principal

Rosedale’s Public School

Rohini

28 May, 20XX

Subject: Request for increasing library facilities.

Respected Sir,

On behalf of the students of the school, I would like to inform you that there is a library in our school but the condition of it is very bad. Books, chairs, benches, electric fans, and daily newspapers are not adequate for the students. Certainly, these facilities will standardize our school more. Therefore we are requesting you to look into our issue and hope that you would be kind enough to increase these facilities and oblige thereby.

Yours faithfully

Raj

Head boy

Question 8.

Write an application to the Mayor of the municipality of your town asking him to provide street lights in your locality.

Answer:

The Mayor South Delhi M. Corporation

Saket

2 November, 20XX

Subject: Request for street lights.

Sir,

We, the inhabitants of Mahipalpur inform you that most of the streets of our locality are without street lights. As the streets remain dark, many crimes take place here. People are afraid of going anywhere at night. So, we want to get rid of this problem. We, therefore, request and hope that you would be kind enough to provide street lights and oblige thereby.

Yours faithfully

Secretary Mahipalpur

DATE: 15-JAN-2024

Question 9.

Write an application to the principal to arrange extra classes in maths.

Answer:

The Principal

Arya Balika school

16 August, 20XX

Subject: Arrangement of extra classes

Sir,

I am a student of your school and the reason why I am writing this application is that our courses in Maths are not covered and the exams are in the next 2 weeks. As other activities were going on in school. I request you to arrange extra classes for the respective courses so that we can complete the course before exams.

Thanking you

Yours faithfully

XYZ

Question 10.

Write an application to the principal of your college requesting him/her not to allow any student  to use the ‘cell phone in the classroom or in the examination hall.

Answer:

The Principal

Holy Angel’s Sr. Sec. school Ajmeri Gate,

Delhi

11 April, 20XX

Subject: Application for the prohibition of cell phone in the classroom and in the examination hall.

Dear Sir

With due respect, I would like to inform you that the students very often use their cell phones in the classroom and even in the examination hall. It literally disturbs the smooth learning environment to a great extent. The use of cell phones in the classroom and in the examination hall must be stopped.

Yours sincerely

Anisha

Roll no 3, Class 7th